This allows a user to schedule a meeting and choose who this meeting is being scheduling for Me or other user. If you choose to schedule a meeting for another user, it will actually schedule the meeting in their account. This means that person can start the meeting without you being present and any recordings will be in their account, not yours. If you choose to join the meeting you scheduled for another user, you will automatically be a co-host who can help manage participants.

See below for how to assign scheduling privileges. The user that wants to give the permission for someone to schedule for them should follow these instructions:.

If the user was assigned successfully, they will appear under Assign Scheduling Privilege to. However, they will need to sign out of the Zoom desktop client and sign in again before they will be able to schedule for you there.

If scheduling privilege cannot be assigned because the user is not on your account or is not a Pro user, you will receive an error message. Once completed, see these instructions for how to schedule meetings for other people. You can also put someone as alternative host for your meeting. This allows them to start the meeting on your behalf, but the meeting is still in your account.

This allows the recordings of meetings to remain in your account; however, you are unable to have a separate meeting while these meetings are going on. See the FAQ question “What is an alternative host and why will it not let me add someone? This allows anyone who has the join link to start the meeting. There are definite limitations on this when using Waiting Room or wanting the meeting to be recorded, but is a quick fix if the meeting is about to happen and you cannot join.

Meetings scheduled outside of Canvas can be imported into a Canvas course. Follow the directions below. This allows this meeting to be used repeatedly at any time with the join link and other settings staying the same.

How many people can join my meetings? Instructors are provided an account that allows up to participants. Yes, with Zoom you have the ability to share your audio, webcam, and computer screen. You can share your screen, pull up your slides full screen, and present like you would in class. Your students are seeing what you see on your screen and hearing you talk over them. How to share your screen. It is best to schedule your Zoom meeting in the Zoom tab in Canvas.

If you scheduled a meeting outside of Canvas, you can either share the meeting link in a Canvas announcement module or import that meeting into Zoom tab in Canvas. Students do not have to be provided the Zoom join link if you schedule your meeting inside of Canvas, but anyone outside of Canvas will need to be provided the join link or invitation to your Zoom meeting so they can join. You do not have to do anything special to allow someone in a meeting to share their screen.

The default settings of Zoom allows any attendee in your meeting to share their screen, webcam, and audio. Note: If the host is sharing their screen, it will not let an attendee share their screen. All you have to do is stop sharing your screen and then they can. Co-host are people you allow to have similar features as you, meaning they can manage participants. Note: You do not have to make someone a co-host to share their screen or present.

All attendees have this ability by default. You can make anyone in your meeting a co-host once the meeting has begun. Yes, the host and attendees can draw, highlight, stamp, and place arrows or a laser on a virtual whiteboard or whatever is shared on the screen such as a PowerPoint.

Yes, there is a polling feature that is turned on by default. It is best to create your polls beforehand. You can create up to 10 sets of 25 polls. Your options are single choice or multiple choice questions.

When you present a poll, you can see the results privately and then choose to share the results to all in the meeting. You can also run a report at the end to show what everyone answered. Learn more about managing attendees. Breakout rooms are a feature that is enabled by default in the toolbar of Zoom.

It allows you to break your total attendees into separate Zoom sessions for an amount of time. The groups can be made manually or automatically on the fly. Once you send everyone into a breakout room, the host and co-host can pop in to one breakout room at a time to see how things are going or to assist students. Note: Breakout rooms are not included in the Zoom cloud recording. Students placed in the breakout room can record the breakout room session locally to their device. Breakout Rooms can be created once in a meeting.

You can have Zoom randomly assign students into a desired amount of rooms or you can manually assign which participants are in each room. Zoom also has the ability to pre-assign breakout rooms before a Zoom meeting begins though this feature only exist outside of Canvas. If you choose to use this feature, please follow the instructions below.

When your students join, it will pair them with the emails you pre-assigned. If you see anyone left over not assigned, you can assign them to a room manually. Learn more about breakout rooms. Virtual background is a feature that can replace your background behind you when sharing your webcam with a static image or video.

Not all computers meet the required technical specifications to use this feature. You would simple start this meeting, continue working on your computer, and would hear the doorbell when a student enters so that you can attend to their questions. This will allow everyone from multiple classes to join into the same meeting. Instructors can also have students email you or book a time with you in some other format Microsoft bookings , excel sheet sign up, Canvas Calendar appointment groups and have one-on-one meetings with students through Zoom.

See more information on sharing your screen. When choosing to share your screen there are two checkboxes at the bottom you should consider enabling. If you have already started sharing your screen you can find these option in the 3 dots More button the toolbar. Private chat means a participant of a Zoom meeting can chat privately with another participant without the host knowing. Right now Hosts are the only ones that can privately chat with a participant. Participants can only chat with everyone in the room or the host.

This allows private chat for all future meetings you schedule and host. Attendance in a Zoom meeting is accessible as a Usage Report. A Zoom Usage Report displays how many and who attended the meeting. Learn more about Pulling Zoom reports. Additionall, instructors can also pull reports from Zoom in Canvas if the meeting was scheduled there. Is Zoom secure? Can an unwanted user join my meeting? Any user that has the join link to your Meeting can join in. Avoid publicly posting your meeting link, especially your personal meeting room link.

Other security measures are shown below. This makes it so that users trying to join by typing a meeting ID in will also have to know the password.

Users joining from Canvas or by clicking a join link will not have to know the meeting password. This settings is automatically turned on for all users on the UAB eLearning account.

This makes it so that users joining your meeting do not immediately join the room but see a screen letting them know the host will let them in soon. The host of the meeting is notified when someone is in the meeting room and can admit them in or message them privately. This feature is turned on for all meetings by default, but can be unchecked if desired.

This option is great to turn on for your personal meeting room. Once a meeting starts, the host can lock the meeting found in the participants tab. This prevents anyone from joining even if they have the join link and password. If an unwanted person were to join your meeting or a student were to misbehave in a Zoom session, the host can remove participants from a meeting. Note that this user will be unable to join the same meeting.

By default, all users can share their screen in a Zoom meeting. Participants can launch Zoom easily and intuitively regardless of their type of computer or mobile device. The service does not require meeting participants to join or open an account creating a better user experience.

How Are Nonprofits Using Zoom? We see organizations across the sector using the Zoom suite in a surprisingly diverse number of ways:. The entry level paid plan is Zoom Meetings Pro, which removes the 40 minute limit on free plans.

If you expect to purchase 5 or more host licenses or something of equal or greater value , fill out the form below to have a Zoom rep contact you and so we can request a discount on your behalf.

For the simplest needs, Zoom offers a free plan for high quality video conferencing with meetings up to 40 minutes in length and participants. We see many nonprofits that have paid plans for staff that need to host video calls frequently and have all others on the free tier.

Creating a visually pleasing background through the use of lighting and perhaps a canvas or screen behind the host and panelists can set a positive tone for attendees right from the start. Be sure your hair is combed, your clothing is professional and appropriate, and get situated comfortably in front of the camera. To avoid distractions in the background, ask panelists to set up in a quiet room and use headphones if necessary.

About five minutes before your presentation begins , use the broadcast button to move from practice mode to start mode and allow attendees to join. Just before you start, take a few moments with your attendees for some ” housekeeping “, informing them of tools you will be using, how to ask questions, etc. Once you’ve completed that task, it’s time to begin!

Nothing will cause attendees to tune out more quickly than a rambling, uninspired introduction. Ask attendees to chat in and comment where they’re tuning in from. Rather than listening to one voice for the full duration of the webinar, attendees are likely to remain more engaged if they are listening to a discussion between two or more panelists. Likewise, using clear, concise and visually pleasing slides will be much more effective in conveying your point and holding the attendees’ attention.

Remain engaged throughout your time together by keeping good eye contact. Utilizing Zoom’s awesome annotation tools and keeping your content visually and audibly compelling will ensure that your attendees will hang on until the end of your presentation. After the webinar, find out what the attendees thought, what you can do better next time, and if you achieved your goals. Use this data to help dig into this event and plan for your next one.

You will not see meeting registration options when scheduling meetings in the Zoom desktop app, mobile app, or Outlook. However, you can add and manage registration to meetings you scheduled through these methods, if you log into Zoom through a web browser using the instructions below.

Click Meetings , hover over the meeting topic, and click Edit or click Schedule a New Meeting to create a new meeting. Under Registration , check Required. If this is a recurring meeting, you will be need to choose one of the following options: Attendees register once and can attend any of the occurrences default — the registration page and confirmation emails will list the dates and times for all sessions; registrants do not have to indicate which session s they will attend.

Attendees need to register for each occurrence to attend — the registration page will list the dates and times for all sessions; registrants can only sign up for one and the confirmation email will include info for that session. Note: participants can sign up for additional sessions by registering again. Attendees register once and can choose one or more occurrences to attend — the registration page will list the dates and times for all sessions; registrants must indicate which they will attend, but they can choose multiple sessions.

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Another workaround is to use SSO (single sign-on) and log in using your organization’s credentials. For this method to work, you need a Business or Education. How to Access Zoom. Creating an Account. Click the button below to access or create a UAB Standard Zoom account (non-HIPAA compliant). Faculty. Sign up for Free Zoom Meetings. See It No one Skypes anymore; everyone Zooms. Hosts, especially with paid Zoom accounts, get a lot of options.